Palm-Aire Women’s Club
Board of Directors
2024-25
CO-PRESIDENTS Carol Darling and Debi Frock
- Presiding at all Board and General Meetings
- Being a member of all committees except the Nominating Committee
- Appointing all Chairpersons
- Performing such duties as pertaining to her office
VICE PRESIDENT Sandy Keir
- Assume the duties of the President in her absence.
- Attend all Board and General Meetings.
- Serve as Chair of the Program Committee to develop programs for the year for October, December, January, March, April and May.
- Coordinate with Chairpersons for Charities, 50/50, and guests for special setup requirements (tables, sound equipment, staging and so on). Advise the Event Planner at PACC in a timely manner. Confirm at least a week ahead. Provide an easel for posting information to be displayed by the Treasurer, Historian, or program information.
- Coordinate the annual survey; distribute to membership and prepare a report for the Board on feedback.
RECORDING SECRETARY Judy Herman
- Attend all Board and Luncheon meetings and maintain a complete record of all discussions and votes.
- Report to the Board monthly on the minutes of the last meeting and request approval.
- Maintain minutes for archives and pass all records to the incoming Recording Secretary.
TREASURER Peg McKinley
- In May, finalize the books for the year and work with the Auditor/Accountant to prepare a 990 form for the IRS.
- Confirm all information on SunBiz.org is accurate and update with new Board members. Also confirm with Legal Zoom that all information is updated.
- Confirm names on bank account are correct – Current President and Current Treasurer.
- Prepare a report to present to the Board in June outlining how much money we will need to raise to meet our obligations to the State College of Florida, Manatee Technical College and our charities.
- Maintain an accurate ledger reflecting all expenses; income and the sources; dedicated gifts. Income should be recorded against monthly luncheons; events; special fund-raising efforts such as raffles; 50/50’s; silent auctions, etc.
A binder should be maintained as recommended by our auditor for his use in preparing a 990 at the end of the year. Copy records to a flash drive.
- Provide the Board with a monthly report on our financial status. Also make this report available for members to view at monthly luncheons.
- Pay the bills or reimburse members for purchases previously approved by the Board. Events at the PACC are paid at the conclusion of the event.
- Reconcile bank statement and check book monthly.
- Prepare financial reports for each fund raising activity as completed and other reports as requested by the Board or our auditor.
- Issue checks at the end of the year to our scholarship recipients – The State College of Florida and Manatee Technical College. Issue checks to selected charities. The Chair of the Scholarship Committee will advise on the correct verbiage for these as they go into specific accounts at the colleges.
- If leaving the position as Treasurer, arrange the transition at our bank to remove your name and access from the account; surrender debit card; confirm with the bank new President and confirm that she has access to the account.
- Pass all financial information to the incoming Treasurer.
CORRESPONDING SECRETARY Susan Romine
- Chair a Committee to manage all correspondence for the PAWC.
- Oversee the distribution of e-blasts to keep members apprised of changes in meeting times, dues, dates for Mix and Mingles, monthly menus and charities, as well as any other fundraising events. This will also include the President’s Letter’s.
- Send thank you notes to all vendors who support raffles and silent auctions. If they are mentioned in the Fashion Show Program, be sure to send a copy of the program as well.