Palm-Aire Women's Club Constitution and
By-Laws Revised 2017

NAME - Article I

This organization shall be known as Palm-Aire Women's Club.

OBJECT - Article II

The objectives of this organization shall be to promote friendship, recreation and social activity; to contribute financial assistance to qualifying charities; and to provide a fund for scholarship awards to benefit those recipients selected by this Club.


Section 1. Membership in this club shall be limited to 325 active members.

Section 2. Requests made for membership received after the maximum of 325 members will be placed on a waiting list in numerical order received and accepted into membership as openings occur.

Section 3. It is expected that members except for reasons of illness or unusual circumstances shall attend at least three meetings during the Club year or exercise an option of actively serving on a committee that promotes the objective of the Club.

DUES - Article IV

Section 1. Annual membership dues shall be established by the Executive Board and payable in full by the 31st of May for the next fiscal year. The fiscal year is June 1 to May 31.

Section 2. Any member delinquent in the payment of her dues after the 31st of May shall be notified in writing before being deprived of the rights of membership. If payment in full of the amount of the dues is not received within thirty (30) days of the date of the dues warning letter, her membership shall be terminated without further notice.

OFFICERS - Article V

Section 1. The officers shall constitute the Executive Board and shall consist of President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, and four (4) Directors (Membership, Publicity, Reservations, Ways and Means). The immediate Past President will serve in an advisory capacity.

Section 2. Officers shall be elected at the April meeting each year, and shall take office at the May meeting. Term of office shall be one (1) year. Officers may serve for two (2) consecutive years or until a successor is elected in the same office.

Section 3. The President, Vice President, and Treasurer shall be year-round residents. The other members of the Executive Board should be year-round residents.

Section 4. Election to office shall be by a majority vote of those present and voting at the April meeting.

Section 5. The President shall appoint a Nominating Committee composed of five (5) members at the December meeting and require the Chairwoman to provide job descriptions to each candidate for office. Board members are excluded except for the Director of Membership.

Section 6. Nominations from the floor shall be made with the approval of the candidates and endorsed by written petitions from twenty (20) members in good standing. In the event of more than one candidate for office, vote for that office shall be by written ballot and two (2) members shall be appointed tellers by the President.

Section 7. The Executive Board shall fill all vacancies.


Section 1. PRESIDENT: The President shall preside at all meetings, shall be a member ex-officio of all committees except the Nominating Committee; shall appoint all chairmen; and perform such duties pertaining to her office.

Section 2. VICE PRESIDENT: The Vice President shall assume the duties of the President in her absence and shall be Chairman of the Program Committee.

Section 3. RECORDING SECRETARY: The Recording Secretary shall keep a complete record of proceedings of each meeting and shall copy into and make part of her records all written reports, and have the minutes complete before turning them over to her successor.

Section 4. CORRESPONDING SECRETARY: The Corresponding Secretary shall be responsible for the general correspondence of the Club.

Section 5. TREASURER: The Treasurer shall receive the dues and all other funds of the Club. She shall keep an accurate account of the monies and shall make disbursements as directed by proper authorization.

Section 6. DIRECTORS: The four (4) Directors shall each be Chairman of one (1) of the following committees: (Membership, Publicity, Reservations, Ways and Means).

Section 7. IMMEDIATE PAST PRESIDENT: The Immediate Past President shall serve in an advisory capacity.

Section 8. EXECUTIVE BOARD: The Executive Board shall determine the policies of the Club. They shall have the power to act in case of emergency. They shall have the authority to advance funds for special projects.


Section 1. Regular monthly meetings shall be held October through May. Meetings will be held at any appropriate available place of assembly. Only matters relevant to the Objectives of this Club shall be discussed.

Section 2. The Annual Meeting shall be held in May at which time the Annual Reports shall be submitted and the new officers shall take office.

Section 3. Special Meeting may be called by the President, or at the request of one-third of the membership providing the purpose of the meeting is stated in the notification and no other business is transacted.

Section 4. A Quorum shall consist of twenty-five percent (25%) of the current membership.

Section 5. Local residents may attend two (2) meetings as a guest after which we expect that they will become members.

Section 6. Members shall be held responsible for the cost of a luncheon or event unless a cancellation is made five (5) days prior to the luncheon/event.


Section 1. The incoming President shall appoint Chairmen for all committees established at the discretion of the Executive Board.

Section 2. The Vice President shall be Chairman of the Program Committee.

Section 3. The Directors shall chair one of the following Committees: Membership, Publicity, Reservations, and Ways and Means. Their Committees may be expanded to include sufficient numbers to accomplish their purposes.


Amendments to the Constitution may be made by a two-thirds vote of members present, providing that the membership has been notified and that there has been a reading of the proposed changes at the meeting prior to its presentation for approval.


Robert's Rules of Order Revised shall be the parliamentary authority for all parliamentary procedure not addressed in the Constitution and where it is not inconsistent with the Constitution.

Club Mailing Address
PO Box 21051
Bradenton, FL 34204