President

  1. Presiding at all Board and General Meetings
  2. Being a member of all committees except the Nominating Committee
  3. Appointing all Chairpersons
  4. Performing such duties as pertaining to her office

President: Chronological Guidelines

  1. Set date for first Board meeting of the fiscal year in June.
  2. Appoint chairpersons for all committees noting that current chairperson/s may continue if they desire. Refer to By Laws for term limits.
  3. Collaborate with the Treasurer on end-of-year audit with Accountant and the filing of a 990 to the IRS.

June:

  1. Lead June Board meeting in planning for the next year's activities. Appoint Chairperson/s for each committee.
  2. Confirm dates for all future Board meetings, luncheons and other events with PACC Event Coordinator.
  3. Plan menus for the next year with PACC Event Planner and Chef.

May through September:

  1. Oversee the production of the yearly Membership Directory with editor and committee and ensure that a copy of the current Directory is placed in the archives in the locker/s at the PACC. As of 2107, they were lockers 128 & 130. Key is in the Pro Shop.
  2. VP should have all programs for the season scheduled by July, if possible. This information is provided to the editor of the Directory for inclusion and to the President for referencing in the President's Letter.
  3. Prepare and send newsletter to membership advising of luncheon dates, programs, other planned events/trips, information on dues (how much and when due).
  4. Fashion Show and Card and Game Party - confirm with Ways and Means on the Chairperson/s for these events.

    Fashion Show and Card Party each have their own committees. Confirm that the Chairperson/s understand procedures for reservations/meal planning and decorating to ensure they will work as a team with Vice President, Reservations Chair, Decorating Chair, and with the President for luncheon planning.

  5. Confirm with each Chairperson that they have communicated with each other on needs for their respective obligations. For example, the VP should communicate to the Decorating Chairperson the theme for each program and confirm with the PACC Event Planner on needs guests may have for setup as well as tables for the monthly charity, 50/50 and so on.

October:

  • Confirm with the Ways and Means Chairperson on raffle items, silent auction items, and door prizes for special event to be held in November (Fashion Show or Card and Game Party)

November:

  • Card and Game Party or Fashion Show. No formal meeting. The VP moves (use language from Robert's Rules) to set aside business until the next meeting.

December:

  • Appoint Nominating Chairperson. Refer to By Laws.

    Try to appoint in time to announce at the December luncheon and have the Nominating Chairperson announce her committee (5 total).

January:

  • Confirm with the Ways and Means Chairperson on raffle items, silent auction items, and door prizes for special event to be held in February (Fashion Show or Card and Game Party)

February:

  1. Card and Game Party or Fashion Show. No formal meeting. The VP moves (use language from Robert's Rules) to set aside business until the next meeting.
  2. Discuss Scholarships with the Chairperson of the Scholarship Committee and determine amount to be provided. This is a vote at the Board meeting.

March:

  1. Report due from Nominating Committee Chairperson and the presentation of the slate of new officers.
  2. Discuss Charities for the year with the Chairperson and vote on those receiving a gift and the amount of the gift.
  3. Appoint Chairperson for the Installation Ceremony in May.

April:

Agenda Items:

  1. Election of new officers (Chair of Nominating Committee)
    1. Ask for nomination from the floor
    2. Review slate
    3. Vote
    4. Ask new officers to stand for recognition

  2. Charities Chairperson presents report
  3. Presentation of Scholarship recipients and report by Scholarship Chairperson
  4. Distribute survey sheets.

Agenda Items:

  1. Presentation of checks to selected Charities.
  2. Installation of new officers.
  3. Turn over all records to the new administration.

Revised 2017